Make your at-home work even easier with the best remote communication software applications!
Many great remote communication software applications are available to help people run their businesses from home. Some popular applications include Microsoft Teams, Zoom, and Google Hangouts.
This article will explore the basics of Zoom for beginners.
First, you’ll want to ensure you have a good internet connection. Then, you’ll want to download and then open the
Zoom application and create an account.
• Current Free Plan
• Host up to 100 participants
• Unlimited meetings for up to 40 minutes
• Automated Captions
• Whiteboard NEW
• three editable boards with 25MB of cloud storage
• Chats and channels for collaboration, file sharing, and more
Once you’ve done that, you’ll be able to create a “meeting” and invite other people to join. Again, you can use Zoom for audio or video conferencing. Download the software from the website zoom dot com.
If you’re using it for business purposes, you might consider recording your meetings to review them later. You’ll need a Pro or Business plan to get storage and more features.
Before you host your first meeting, you will want to prepare, and I have prepared a checklist of things to do and have before each meeting.
Here we go:
Hosting a Zoom Meeting Worksheet
This worksheet is designed to help you plan your zoom meeting and the steps you need to take before, during, and after the meeting.
- What is the purpose of the meeting?
- Is it a client follow-up meeting?
- Are you meeting with a group of your teammates to discuss an upcoming product?
- Is it a training session for your team members? Something else?
- Who is invited?
- Is it formal or informal?
- What time and date will you schedule for?
- How long will the meeting last?
- Will there be time for a Q&A at the end?
- Have you set up your meeting room?
- What type of content will you share? Will it be screenshare? Documents? Videos? Over-the-shoulder training? PowerPoint slides?
- Will there be downloads attendees need to grab? If so, where are those documents located?
- In what ways will you engage attendees?
- Will there be other moderators/co-hosts? Who? What will they be responsible for?
- What images will you need for your greeting slide? For other parts of the meeting?
- Will the meeting be recorded? If so, where will attendees be able to access it after the meeting?
- Are your camera and microphone working properly
- Have you tested the equipment for technical issues?
- Who and how will you handle technical problems?
- As you close out the meeting, what reminders will you need to give to attendees?
In conclusion, using zoom for remote meetings at home can be a great way to stay connected with colleagues and clients. It is important to ensure everyone has the proper equipment and understands how to use zoom features. Using zoom for remote meetings can be a breeze with a little practice.